Imprint/Privacy Policy

Congressmanagement
Conventus Congressmanagement & Marketing GmbH
Carl-Pulfrich-Strasse 1, 07745 Jena
Executive Board
Dipl.-Ing. oec. Michaela J. Görls
Dipl.-Kfm. Rajko Görls

post@conventus.de
www.conventus.de

HRB 208214 Amtsgericht Jena
VAT Reg. No.: 162/107/02427
DE 206830553

Disclaimer and legal notice

Links
We have provided links to other web pages on our website. The following applies to all of these links:
We would like to explicitly, strongly emphasise that we do not have any influence on the design and the content of the linked websites. Therefore we hereby dissociate ourselves from the content of these linked web pages. We do not adopt their content and are not responsible for it. This disclaimer applies to all links installed on our website and to all contents of websites you get to by clicking on banners.

The following Data Protection Statement applies to the use of our website and informs you, as the data subject in terms of data protection law and users of this website, about the processing of personal data.  Personal data are individual details about personal or factual circumstances of a specific or identifiable natural person.

The person responsible in terms of GDPR is

Conventus Congressmanagement & Marketing GmbH
Carl-Pulfrich-Str. 1
07745 Jena
Phone: 03641 3116-0
E-Mail: post@conventus.de
Internet: www.conventus.de

(hereafter referred to as the person responsible) 

The Data Controller’s Data Protection Officer is

André Stämmler
Lawyer and specialist lawyer for Copyright and Media Law
Markt 22
07743 Jena
Phone: 03641 316 1180
E-Mail: andre@staemmler.pro

If you have any questions or suggestions regarding data protection, please contact our Data Protection Officer directly.

1. General information

When visiting our website, the platform provider (or his web space provider) collects data about each access to the offer. This access data includes:

• the name of the website accessed
• IP address of the requesting computer
• the date and time of the request
• the amount of data transferred
• the browser type and version
• the operating system used by the user
• the website from which the user visits this website (referrer URL)
• IP address of the requesting computer
• the requesting provider.

Such data will be processed by the operator for the following purposes 

• Improving and guaranteeing the connection to the website
• Improving the potential use of the website
• Evaluation of system security and stability, as well as
• administrative purposes.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. The legitimate interest of the provider follows from the purposes listed above for data collection. The data is anonymous and is stored separately from any personal data you may have provided. It is not possible to draw conclusions about a specific person. 

Your personal data will only be transmitted to third parties for the following purposes.  There is no transmission for other reasons.

The user's personal data will only be transferred to third parties if:

• the user has given his express consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR to do so
• the transfer pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data
• in the event that a legal obligation exists for the transfer pursuant to Art. 6 para. 1 sentence 1 lit. c GDPR, and this is legally permissible and is necessary for the processing of contractual relationships with the user in accordance with Art. 6 para. 1 sentence 1 lit. b GDPR. 

Cookies, general
We use Cookies on our website. Cookies are small (text) files that are created and stored on your end device (e.g. smartphone, notebook, tablet, PC). Most cookies are so-called "session cookies" which are deleted after the end of the visit. In individual cases, however, these cookies provide information in order to automatically identify the user. By means of a so-called cookie ID, webpages and servers can be assigned to the specific Internet browser in which the cookie was stored. 

Cookies serve to improve the user-friendliness of our website and to allow our website to be technically error-free and optimised. If you do not agree with the use of cookies, it is possible to restrict or completely deactivate their use in the browser settings. In the event of restriction or deactivation, use of this website may be restricted. The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest follows from the purposes listed above for data collection.

Google Web Fonts
We use web fonts provided by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). The service is used for the uniform and correct representation of fonts on our page. To do this, your browser connects to Google's servers and loads the required web fonts into your browser cache as soon as you visit a page of our website.  Google learns that our website has been accessed via your IP address.  

The legal basis for the use of Google Web Fonts is Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest is the uniform and correct presentation of the fonts on our website.  

For more information about Google Web Fonts and data protection at Google in general, please see:  

• https://developers.google.com/fonts/faq
• https://www.google.com/policies/privacy/ (Google’s Data Protection Statement).

Google Maps 
We use Google Maps (API) from Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) to show interactive maps and our location. 

Regardless of whether or not you have a Google Account or are logged into an account, information about your use of our website (such as your IP address) is transferred to and saved by Google on servers in the USA when you visit a subpage of our website that includes a Google Maps map. If you are logged in to Google when you access a subpage of our website that includes a Google Maps map, your data will be directly assigned to your account. You can prevent Google from associating your information with your profile by logging out of your Google Account before you enter the site. Google saves your data as usage profiles and evaluates them. This is regardless of whether you are logged on or not. The legal basis for processing is Art. 6 para. 1 lit. f GDPR. Google has a legitimate interest in displaying personalised advertising, market research and/or the design of its website in line with requirements. You have the right to object to the creation of these user profiles. You must exercise your right to object to Google.

Google LLC, based in the USA, is certified for the US European data protection agreement "Privacy Shield", which guarantees compliance with the data protection level applicable in the EU.

You can disable the Google Maps web service by turning off JavaScript in your browser. The map display on our website can then no longer be used. No more data will be transmitted to Google Maps.

For more information about privacy on Google Maps, please visit: http://www.google.de/intl/de/policies/privacy/

Newsletter
If you have registered for a newsletter, we process your data to send you regular news via newsletter. To send you the newsletter, we store and process your e-mail address and, if you provide us with additional data voluntarily, these as well. When registering to receive the newsletter, the IP address and the date of registration are stored. The storage serves exclusively as a safeguard in the event that a third party has misused the address and has registered for the newsletter without the knowledge of the owner or authorized person.

We store the data you have deposited with us for subscribing to the newsletter until you unsubscribe from the newsletter. After unsubscribing from the newsletter, we delete the data from both our servers and the servers of the newsletter service provider. If we have stored data from you for other purposes - e.g. e-mail addresses for contract processing - these remain unaffected by this.

The legal basis for data processing within the scope of the newsletter is your consent pursuant to Art. 6 (1) lit. a DSGVO. You can revoke this consent at any time. To do so, you only need to unsubscribe from the newsletter. You will find a corresponding unsubscribe link in the respective newsletter. A simple e-mail to us is also sufficient to revoke your consent. The legality of the data processing operations already carried out until the revocation remains unaffected by the revocation. The same applies if you do not want any analysis. In this case, you must unsubscribe from the newsletter. Again, a click on the link in the respective message, a short e-mail to us, or unsubscribing via the website is sufficient for this. The unsubscribe email can be sent to any of our email addresses and to direktmarketing@conventus.de.

The newsletter is sent using "Brevo (formerly Sendinblue)", a service of Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin. We pass on your data, which youhave entered for the purpose of receiving the newsletter, to Brevo. We have concluded an order processing contract with Brevo. The legal basis for the transfer ofdata is Art. 6 para. 1 p. 1 lit. f DSGVO. We have a legitimate interest in improving our services and designing our newsletters to meet demand. The storage of thisdata takes place via Brevo servers in the EU. Brevo will use the data to create and send the newsletter and for statistical evaluation. In the statistical evaluation, we can see whether the newsletter was opened and which links were clicked. You can stop the statistical analysis by unsubscribing from the newsletter.
Brevo may use the data for its own statistical purposes, but not to write to you directly. Brevo will perform this evaluation on the basis of Art. 6 para. 1 p. 1 lit. f DSGVO due to the legitimate interest in improving its services. You can find more information about the data processing by Brevo here: https://www.brevo.com/legal/privacypolicy/

Registration function for congress and event
You can register for the congress via this page. We use Regasus software for electronic registration by the service provider LambdaLogic Informationssysteme GmbH, Komturstr. 18, 12099 Berlin. Electronic registration is handled via a Regasus web portal. The data entered on the Regasus web portal, such as type of participant, title, first name, surname or address data, are transmitted directly to Regasus. The processing by us, as well as by Regasus, takes place for registration and handling of the congress. Processing for other purposes will only be carried out with your express consent. The legal basis for the processing is Art. 6 para. 1 lit. b GDPR for the case of registration and execution of the congress. If the processing is done based on your consent, the legal basis is Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time.

2. Social-Media-Plug-ins

Social Networks
We use Plug-ins from various social networks. A social network is a platform or app that enables users to communicate with each other, exchange opinions or share content such as images with other users or on the social network itself. Users usually have the possibility to create private or business profiles, to network with each other or to provide private or company-related information. 

The respective plug-in provider saves the data collected about you as user profiles. The purpose of the processing is to display (demand-oriented) advertising, market research and/or demand-oriented design of the website and to inform other users of the social network about your activities on our website. The evaluation also takes place if you are not logged on to the social network. You have the right to object to the creation of these user profiles. To exercise your right of objection, you must contact the respective plug-in provider. The legal basis for the use of the plug-ins is Art. 6 Para. 1 sentence 1 lit. f GDPR. The legitimate interest in the processing results from the processing purposes mentioned above.

3. Web Analysis

We use web tracking and web analysis services. These are services that enable an analysis of the use of our website. We use this data to improve our website and to make our offer more interesting for you. The legal basis for the use of web analysis tools is Art. 6 Par. 1 sentence 1 lit. f GDPR. We have a legitimate interest in analysing the user behaviour of our website in order to optimise both our offer and our advertising. 

Matomo (formerly Piwik)
This website uses Piwik. Piwik is an open source software for statistical analysis of user access to websites (piwik.org). Piwik uses "Cookies" to evaluate user access.  This information is only stored on our servers in Germany.

By deleting existing cookies and preventing the storage of cookies, you can prevent the evaluation of this data. It is possible to prevent cookies from being stored by setting your browser. If you prevent the use of cookies, there may be restrictions on the use of the website. We use Piwik with the extension “AnonymizeIP”. As a result, IP addresses are only processed further in abbreviated form. Direct personal contact is therefore excluded. The IP address transmitted by your browser using Piwik will not be merged with other data collected by us.

4. Payment service provider

Instant bank transfer
We offer payment via “Instant bank transfer”, a payment service by Sofort GmbH, Theresienhöhe 12, 80339 Munich (hereafter referred to as “Sofort GmbH”).

When paying by "Instant bank transfer”, a PIN, a valid TAN, the payment details entered and your personal data (such as first and last name, address, telephone number(s), e-mail and IP address and, if applicable, other data required for payment processing) are transmitted to Sofort GmbH. With the help of PIN and TAN, Sofort GmbH can log into your online banking account and check your account balance. Sofort-GmbH then makes the transfer to us and immediately sends us a payment confirmation. Sofort GmbH also automatically checks your turnover, the credit limit of the overdraft facility and the existence of other accounts.

The transmission of this data is necessary to establish your identity beyond any doubt and to prevent fraud attempts.

The legal basis for the transmission of your data to Sofort GmbH is Art. 6 para. 1 lit. a GDPR (consent) and Art. 6 para. 1 lit. b GDPR (processing for the fulfilment of a contract). You can revoke your consent to data processing at any time. A revocation has no effect on the effectiveness of data processing operations in the past.

For more information on payment by instant bank transfer please see: https://www.sofort.de/datenschutz.html and https://www.klarna.com/sofort/. 

5. Your rights as the data subject

You have the following rights vis-à-vis us with regard to personal data concerning you:

• Revocation of consent
• Information
• Rectification
• Deletion
• Restriction of processing
• Right to transferability of data
• Complaint to a supervisory authority.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

6. Data security

When you visit this website, the SSL (Secure Socket Layer) procedure is used. This is usually a 256 bit encryption. If the browser used by the user does not support 256-bit encryption, 128-bit v3 technology is reverted to. The encrypted transmission of a page of this website can be recognised by the key or lock symbol in the status bar of the browser.

In addition to SSL encryption, technical and organisational security measures are used to protect the data against accidental or intentional manipulation, loss, destruction or unauthorised access by third parties. These security measures are continuously improved in line with technological developments.